Terms of Service
Any other instructions : Please send any necessary documents via Cheqdin’s registration messages section in your web portal login or email it to dreambigkidz@yahoo.co.uk:
Declaration :
Dream Big Kidz After School & Breakfast Club
Contract with Parents
Child’s name
Parent or carer’s name
• I consent for my child to attend Dream Big Kidz After School & Holiday Club. I understand that the club has policies and procedures (which are available for reference at the club), and that there are expectations and obligations relating both to the club and to myself and my child, and I agree to abide by them.
• I understand that Dream Big Kidz is a play setting and that whilst my child is there Dream Big Kidz after School & Holiday Club is legally responsible for him/her.
• My child will be provided with a food and drink whilst at the club unless otherwise requested.
• Once my child arrives at Dream Big Kidz after School & Holiday Club he/she will be in the care of Dream Big Kidz after School & Holiday Club until collected and signed out by an authorised person.
• I will notify the club before the start of the session if I am collecting my child from school on a day that he/she is booked to attend the club. I understand that I will be charged for the booked session.
• I will book my child into the club on an annual basis, beginning with each academic year, and will pay promptly for all booked sessions whether my child attends or not (eg due to illness or holidays), unless I have made other arrangements with the manager.
• A full month’s fees are required prior to attendance.
• Fees are payable by BACS one calendar month in advance and are due on the 1st of each month, (the due date). Full fees are payable throughout the period of the child’s registration, including when the child is not able to attend due to sickness or holidays, and bank holidays. One month’s written notice must be given if the child is to be withdrawn from the club. Failure to pay the club fees within 7 days of the due date will result in the child’s place being withdrawn and a formal demand for payment being issued, unless prior arrangements have been made with the Manager.
• Payments must be made a month in advance. An administration fee of £15 will be made for any fees that are overdue. This will increase to £25 if payment is not made a week after the due date. An administration fee of £30 will be charged in the event of payment cheques being returned by the bank. An administration fee of £5 will charged for all cash payments.
• In the event that weekly payments are agreed, payments must still be made a month in advance. Full payment must be made by Sunday for the following week, and a text message sent to the Manager on that day. Failure to do so will result in an administration fee of £15 being issued for any fees that are overdue. This will increase to £25 if payment is not made a week after the due date.
• Either party may terminate this Agreement by giving one calendar month’s notice. Failure by the parent / guardian to provide one month’s notice or any notice at all shall render the parent / guardian reduction in sessions at the Manager’s discretion.
• Once a year fees will be payable on an Inset day, in order for staff to carry out a yearly audit.
• Fees will be reviewed twice a year.
• Registration Fee: A non – refundable Registration fee of £25 is payable at the beginning of each academic year or when submitting the Registration Form to secure your child’s place at the club.
• A retainer fee is payable at the end of July, to be credited to your account for the new term in September, in order to secure your child’s place for the new academic year. £40 will be charged; this is a non – refundable fee in the event that your child does not attend in September. This will only be charged for summer holidays, and is a credit for the new term.
• It is my responsibility to keep the club manager informed of any alterations to the information regarding my child (eg contact details, medical conditions, etc).
• I accept that my child may take part in messy activities while at Dream Big Kidz After School & Holiday Club. I understand that I can provide my child with appropriate clothing to accommodate this if I wish.
• Dream Big Kidz closes at 6.00pm. If, due to unforeseen circumstances, I am going to be late, I will contact the manager/deputy as soon as possible.
• If I do not collect my child by 6.00pm I will pay a charge of £15 per quarter of an hour to cover the costs of the staff who are legally required to supervise my child.
• If I do not collect my child by 6.30pm, and the club has been unable to reach me or any of my emergency contacts, I understand that Dream Big Kidz will follow its Uncollected Children Policy and contact Social Care.
• Whilst Dream Big Kidz tries to ensure the safety and security of items, I understand that it cannot be held responsible for loss or damage to my child’s property whilst at the Club.
• I have read the club’s Behaviour Management Policy and agree to its terms and appreciate that in some circumstances it may be necessary to exclude my child from the club, and I will pay for any missed sessions unless otherwise agreed with the manager.
• If there are any accidents or incidents at Dream Big Kidz involving my child, I will be informed.
• If my child has an accident at the club, he/she will be treated by a qualified first aider and I will be informed as soon as possible. If my child needs urgent medical treatment and I am unavailable, a member of staff from Dream Big Kidz will sign any consent forms necessary for treatment on my behalf, as stated on the club’s Medical Form.
• Information held by Dream Big Kidz regarding my child will be treated as confidential. However, in certain circumstances, for example if there are child protection concerns, I understand that the club has a legal duty to pass certain information on to other agencies, including Police, Social Care and health care professionals.
• I understand that aggressive and abusive behaviour towards staff will not be tolerated.
I have read and understood the above terms and conditions and I agree to abide by them.
Full Name of Parent/Carer:
Digital Signature
Popa Adriana
Date & time:
