How to Start an Afterschool Care Program - 2025 Guide

Starting an afterschool care program in the UK can be a fulfilling and profitable venture. With increasing demand for quality childcare services, this is the perfect time to establish a program that supports working families and provides children with a safe and enriching environment. Here is a step-by-step guide to help you successfully launch an afterschool care program in 2025.

1. Understand the Need and Define Your Vision

Before you begin, conduct research to identify the demand for afterschool care in your area. Analyze:

The number of working parents who need afterschool childcare.

Existing programs and their strengths or gaps.

Local schools and potential partnerships.

Define your program’s vision. Decide if you want to focus on academic support, extracurricular activities, or a blend of both. A clear vision will guide your decisions and set your program apart.

2. Familiarise Yourself with UK Regulations

Childcare in the UK is highly regulated to ensure the safety and well-being of children. To comply with the legal framework:

Register with Ofsted: Most afterschool programs in England need to register with the Office for Standards in Education, Children’s Services and Skills (Ofsted).

Follow Staff-to-Child Ratios: For children aged 5 to 8, the recommended ratio is 1 adult to 8 children.

Adhere to Safeguarding Policies: Ensure all staff undergo DBS (Disclosure and Barring Service) checks and are trained in safeguarding practices.

Meet Health and Safety Standards: Implement policies for first aid, emergency procedures, and food safety if meals or snacks are provided.

Check with local councils or the Scottish Care Inspectorate if operating in Scotland, as regulations may vary. Learn more on wraparound childcare guidance from UK government. 

3. Create a Business Plan

A well-thought-out business plan is essential for success. Include:

Mission Statement: Outline your program’s purpose and goals.

Target Audience: Specify the age group and demographics you aim to serve.

Services Offered: Detail the activities, meals, and hours of operation.

Budget: Estimate start-up costs, ongoing expenses, and potential revenue.

Marketing Strategy: Plan how to promote your program to parents and guardians.

A solid business plan will help you secure funding and stay focused on your objectives. See free templates from Cheqdin for easy reference.

4. Find the Right Location

Your program’s location is crucial. Look for:

Proximity to Schools: Choose a site within walking distance or arrange reliable transportation.

Child-Friendly Facilities: Ensure the space is safe, clean, and equipped for children’s activities.

Adequate Space: Provide areas for play, homework, and relaxation.

Many programs partner with schools, community centers, or churches to minimise rental costs. Ensure the venue meets all safety and accessibility requirements.

5. Develop a Curriculum

Design a curriculum that balances fun and learning. Popular components include:

Homework Help: Dedicated time for completing school assignments.

Enrichment Activities: Arts, crafts, STEM projects, and music lessons.

Physical Play: Sports, games, and outdoor activities to promote health.

Social Skills Development: Activities that encourage teamwork and communication.

Incorporate feedback from parents and children to continuously improve your offerings.

6. Hire Qualified Staff

Recruit passionate and qualified individuals to ensure a high-quality program. Key roles include:

Program Director: Responsible for daily operations and compliance.

Childcare Workers: Provide supervision and lead activities.

Specialists: Offer expertise in areas like art, music, or sports.

Staff should have relevant qualifications, such as Level 2 or 3 in Childcare, and undergo regular training.

7. Secure Funding and Budget Wisely

Starting an afterschool program requires upfront investment. Explore funding options:

Grants: Apply for local or national childcare grants.

Partnerships: Collaborate with schools, businesses, or charities.

Parent Fees: Set competitive rates based on local market research.

Create a detailed budget to manage expenses, including rent, salaries, supplies, and marketing.

8. Promote Your Program

Marketing is key to attracting families. Use these strategies:

Social Media: Share updates, photos, and testimonials on platforms like Facebook and Instagram.

Community Events: Host open houses or participate in local fairs.

School Partnerships: Distribute flyers and collaborate with teachers to spread the word.

Word of Mouth: Encourage satisfied parents to recommend your program.

A professional website with detailed information and an easy sign-up process can boost your visibility.On

9. Streamline Operations with Technology

Using childcare management software like Cheqdin can simplify daily operations. Features include:

Online registrations and payments.

Attendance tracking.

Communication tools for parents and staff.

Automation saves time, reduces errors, and enhances the overall experience for families. Additionally, Cheqdin can help you maximise revenue by streamlining enrolment processes, ensuring you operate at full capacity, and providing insights to optimise resource allocation.

10. Evaluate and Adapt

Once your program is running, continuously assess its performance:

Gather Feedback: Use surveys and parent-teacher meetings to understand areas for improvement.

Monitor Finances: Regularly review income and expenses to ensure profitability.

Stay Updated: Keep up with changes in childcare regulations and best practices.

Flexibility and a commitment to improvement will help your program thrive.

Final Thoughts

Launching an afterschool care program in the UK in 2025 is a rewarding opportunity to support families and make a positive impact on children’s lives. By following these steps and staying committed to quality, you can build a program that stands out in your community. With the right planning and tools, such as Cheqdin childcare software, your journey to success will be smoother and more efficient. 

Sign up free today with Cheqdin